Job Posting: Clearwater, Florida

Administrative Assistant – Clearwater, Florida

The Salvation Army of Clearwater, Florida is looking for an administrative assistant to the corps officer.

JOB RESPONSIBILITIES

Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, programs, newsletters, notices, bulletins, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same.

Performs a variety of administrative work associated with special projects; processes correspondence and special documents; ensures the accuracy and completeness of the same before submitting for approval and signatures.

Serves as a liaison for other departments and/or individuals seeking information or services from the Corps Officer; responds to questions, researches, and provides specific and general information based on the knowledge of the department operations; ensures the accuracy, completeness and timeliness to all information provided; maintains the confidential nature of the position.

Develops and maintains a filing system of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the bring-up filing system; purges files to obtain and update information; ensures the files are maintained in an organized and efficient manner.  Systematically convert aged non-transferrable files to electronic format.

Prepares and maintains records, databases, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and enters data into the computer to maintain records; researches files to locate specific information found in documents, correspondence, lists, forms, etc.

Works closely with Advisory Board.  Maintains member records, committee rosters and meeting minutes.  Forwards Board meeting minutes to DHQ.

Maintains command database.  Develops reports from database as needed.  Provides training on database usage.

Receives, manufactures and processes orders for Corps Directory.  Be a resource to Corps personnel on its use.

EDUCATION AND EXPERIENCE

Two-year degree or college coursework and four years progressively responsible experience performing administrative work in a general office.

Or Any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

To apply, please visit The Salvation Army Careers website at www.salvationarmycareers.org reference Job ID #23245